James Bray Griffith

James Bray Griffith (1871 - Jan 1, 1937) was an American business theorist, and head of Department of Commerce, Accountancy, and Business Administration at the American School of Correspondence in Chicago, known as early systematizer of management.

Biography

Born in Maryland to Thomas Francis Griffith and Euphemia Hill, Griffith came into prominence in the 1900s. Early 1900s had joined the International Accountants' Society, Inc., a home study school founded in 1903 in Chicago. There he was director of the Course in Systematizing, and published his first book on systematizing.

Late 1900s Griffith joined the American School of Correspondence, a distance education high school founded in 1897. For the Department of Commerce, Accountancy, and Business Administration Griffith wrote a series of instruction papers, among others on Advertising & Sales Organization (1909), Purchasing and stores department (1909), Records of labor and manufacturing orders (1909), Theory of Accounts (1914).

In 1910 Griffith was Managing Editor of the Cyclopedia of Commerce, Accountancy, Business Administration a general reference work on accounting, auditing, bookkeeping, commercial law, business management, administrative and industrial organization, banking, advertising, selling, office and factory records, cost keeping, systematizing, etc.

Work

Systematizing, 1905

Systematizing, 1905

In the 1905 Systematizing Griffith (1905) opened with stating that, before we can intelligently take up the study of system, we must first consider what the term means. According to Griffith, the term system as applied to business is:

• the plan under which the work of the entire business is carried on;
• the plan for conducting each department and for taking care of every detail;
• the method of recording the various transactions of the business and collecting information in such form that as will most clearly exhibit the condition of any department.

Griffith continued that, the key note of system is economy. A perfect system handles the details in a given department with the least possible labor. It unites the plan for handling these details into a harmonious whole for the quick and economical conduct of that particular department. The systems for conducting the various departments must in turn be united into a plan for the operation of the entire concern.

The result, according to Griffith, is a thoroughly systematized business—a complete machine—in which every department is operated and each detail handled without friction and with the smallest possible expenditure if time labour and expense.

Graphic illustration of the organization

Chart of Organization

A really systematic organization, according to Griffith (1905), is one in which all of the departments work in harmony; in which every person in the establishment for the Executive head down, conforms to and performs his part of the work according to the system laid down. As applied to business concerns, the idea is best illustrated by a chart. Griffith explained:

At the center of the organization is the executive with whom communication is established by those subordinates from whom he received reports and to whom he issues orders. From them the lines of communication lead directly to those in charge of the various departments under them and then on down to every employe.
While the illustration applies to a given class of concerns, this chart will give a very clear idea of how any business can be organized. If it be a jobbing business, the manufacturing departments would be omitted from the chart. In laying out the chart of any given concern it is necessary to carefully study every existing condition and the requirements of the business. Make the chart fit the business instead of trying to fit the business to a chart designed for some other concern.

At the end of the first chapter a chart is presented of a business organization (see image), which has similarities with both an organizational chart and mind map. The charts building blocks mention both business function (executive), departments (Mfg. Dept.; Selling Dept.; Accounting Dept.; etc.), records (Purchase Records; Sales Ledger; etc.), business activities (Time Keeping; Cost Accounting; etc.), and cost accounting classes (Labour Direct; Labour Indirect; etc.). In a similar way organization departments had been pictured by Griffith, such as the Purchasing Department, Stock Department and Advertising Department (see below).

Charts of organization departments, 1905

• 
  Chart of Purchasing Department, 1905
• 
  Chart of Stock Department, 1905
• 
  Chart of Advertising Department, 1905

Chart of Duties, Responsibilities and Authorities of Department Heads, 1909

The presentation of these kind of preliminary organizational charts was rather rare in those days. The work itself has similarities with the series of system charts, Horace Lucian Arnold had published two years earlier in his 1903 The Factory manager and accountant.

It is remarkable, that these diagrams were also not republished in Griffith's later works. Griffith did develop the concept into a single chart of the Duties, Responsibilities and Authorities of Department Heads (see image), which was first published in Griffith's Administrative and industrial organization (1909), and republished in the 1910 Cyclopedia of Commerce, Accountancy, Business Administration,

Despite these efforts to introduce these visual aids, they didn't become that popular yet. In the 1920s a survey revealed that organizational charts were still not common among ordinary business concerns, but they were beginning to find their way into administrative and business enterprises.

Documenting Policies and Procedures

In Systematizing Griffith showed to be a proponent of documenting policies and procedures. He argued:

As to the form that an order should take, the only satisfactory form is the written order... If the request is in writing neither [the sender nor the recipient] is obliged to depend on his memory. The written order removes all chance of dispute as to its conditions, neither can there be a question of the authority of an order which bears the signature of the head of a department... Another great advantage of the written order is that the head of a department may keep copies and follow-up each order to see that it is properly executed.

Yates (1988) commented that "the written order, whether to an individual or to the whole company, became part of organizational memory rather than just individual memory. It was then available for whatever future needs might arise."

Manufacturing Costs

Chart of Manufacturing Costs, 1905

The tenth section of Systematizing focussed on manufacturing costs. Griffith started explaining that a cost system in any manufacturing plant is a necessity, yet in those days there were many manufacturers who hadn't discover its importance. With cost systems Griffith meant a system by means of which the actual costs of manufacturing the product can be accurately determined.

At the end of the chapter Griffith present a chart of manufacturing cost (see image). This chart is a graphic illustration of the items which enter into the cost of manufacture, the manner in which these items are obtained and, finally, brought together in a permanent form. Griffith commented, that "a study of this chart will enable the student to outline a general plan for a cost system suited to the needs of his particular factory. When the general principles of the cost finding system are understood, it becomes merely a matter of detail to apply those principles to individual factories."

Cyclopedia of Commerce, Accountancy, Business Administration, 1910

Cyclopedia of Commerce, 1910

In 1910 the American School of Correspondence published the Cyclopedia of Commerce, Accountancy, Business Administration, and Griffith had been managing editor. Other authors and collaborators of this work were Robert Hiester Montgomery, Arthur Lowes Dickinson, William M. Lybrand of Coopers & Lybrand, Oscar E. Perrigo and Halbert Powers Gillette. Among the authorities consulted were Horace Lucian Arnold, Charles Buxton Going, Lawrence R. Dicksee, Francis W. Pixley, Charles U. Carpenter, Charles Edward Knoeppel, Harrington Emerson, Clinton Edgar Woods, Charles Ezra Sprague and Charles Waldo Haskins.

A 1913 review in the Journal of Political Economy, commented that this treatise evidently aims to give a complete review of the entire field of accounting. The volumes start out with a discussion of the theory of accounts, and then proceed to show the methods of keeping the books of various kinds of organizations, from single proprietors to corporations, and of different kinds of businesses, including wholesale and retail establishments, banks, mail-order houses, hotels, insurance companies, and contracting firms.

The 1913 review continued, that to one who is familiar with accounting practice, the books contain much suggestive material. Unfortunately the data are poorly organized and there is unnecessary repetition both in text and in illustrative material. The discussion of the theory of accounts is hardly more than an exposition of bookkeeping terminology. The last volume contains a number of "Practical Accounting Problems and Solutions." The compilers of the cyclopedia were unfortunate in picking some of their solutions, notably to Problems 49 and 50. These two solutions appear in the volume of a well-known writer' and are incorrect. Incidentally, the editor of the set neglects to give credit to the author of the solutions, either in a footnote or in the list of "Authorities Consulted." This part of the work would also have been materially improved if solutions for Problems 30 to 47 had been given. The review ends with the remark, that from a mechanical point of view the books are excellent; the half-tone illustrations are especially good and are well selected.

Reception

In the 1975 article "Who is who in accounting in 1909" the accounting historians Williard E. Stone listed Griffith among the foremost authors and collaborators in the field. More in general he explained:

The early 1900s were a Horacio Alger time when self improvement, particularly in business knowledge, was a way of life for aspiring people. A large number of business encyclopedias enjoyed a wide distribution. One such compendium, Accountancy and Business Management, modest subtitle 'A General Reference. Work on Bookkeeping, Accounting, Auditing, Commercial Law, Business Organization, Business Management, Banking, Advertising, Selling, Office and Factory Records, Cost Keeping, Systematizing, etc.,' offered the complete 'body of knowledge' for the young business person in seven small volumes...

Of the twenty-one authors and collaborators in the field of accounting, listed by Stone (1975), only eight of them were actually accountants.

Selected publications

• Griffith, James Bray (ed.). Systematizing. International Accountants' Society, inc. Detroit; The Book Keeper Press, 1905.
• Griffith, James Bray. Advertising & Sales Organization : Instruction Paper. Amer. school of correspondence, 1909.
• Griffith, James Bray. Administrative and industrial organization. American school of correspondence, 1909.
• Griffith, James Bray. (ed.) et al. Cyclopedia of Commerce, Accountancy, Business Administration, Vol 1.
• Russell, George C. and Griffith, James Bray. Business management : a working handbook of business practice as applied to the organization and administration of industrial and commercial enterprises, including departmental responsibilities, authorities, and methods, Part II.. Chicago : American School of Correspondence, 1913.
• Hathaway, Charles E., and James Bray Griffith. Factory accounts: a working handbook of departmental organization and methods as applied to factories. American school of correspondence, 1913.
• Griffith, James Bray. Practical bookkeeping. American school of correspondence, 1915.
• Griffith, James Bray. Corporation Accounts and Voucher System: A Working Handbook of Approved Methods of Corporation Accounting, with Special Reference to Records of Stock Issues, Manufacturers' Accounts, and the Use of the Voucher System. American technical society, 1917.
• Griffith, James Bray. Practical Bookkeeping: A Working Handbook of Elementary Bookkeeping and Approved Modern Methods of Accounting, Including Single Proprietorship, Partnership, Wholesale, Commission, Storage, and Brokerage Accounts. American technical society, 1918.
• Griffith, James Bray, Correspondence and filing, Chicago, American school, 1923.

References

Attribution

This article incorporates public domain material from: Griffith, James Bray (ed.). Systematizing. International Accountants' Society, inc., 1905; and from some other pd-sources listed.

External links

Media related to James Bray Griffith at Wikimedia Commons