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'{{Short description|Verbal or written expression of regret or remorse}} [[File:Apology to Australia's Indigenous Peoples.jpg|thumb|A formal, written apology, sent from a government to a group of people that the government had harmed|alt=Apology to Australia's Indigenous People from the Prime Minister]] An '''apology''' is an expression of [[regret]] or [[remorse]] for actions, while '''apologizing''' ('''apologising''' in [[British English]]) is the act of expressing regret or remorse.<ref name=":12">{{cite journal|last1=Chiles|first1=Benjamin W.|last2=Roloff|first2=Michael E.|date=6 August 2014|title=Apologies, Expectations, and Violations: An Analysis of Confirmed and Disconfirmed Expectations for Responses to Apologies|journal=Communication Reports|volume=27|issue=2|pages=65–77|doi=10.1080/08934215.2014.890735|s2cid=143683319}}</ref> In informal situations, it may be called '''saying sorry'''. The goal of apologizing is generally [[forgiveness]], reconciliation and restoration of the relationship between the people involved in a dispute.<ref name=":03" /> The nature of apologizing involves at least two people where one has offended the other.<ref name=":3">{{cite journal|last1=Opt|first1=Susan K.|date=July 2013|title=Apology as Power Intervention: The Case of ''News of the World''|journal=Western Journal of Communication|volume=77|issue=4|pages=424–443|doi=10.1080/10570314.2013.767471|s2cid=145731184}}</ref> According to the attribution theory, giving an apology as early as possible leads to less conflict during the discussion and increases communication satisfaction. The way the apology is given affects the outcome and the process of forgiveness.<ref name=":24">{{cite journal|last1=Ebesu Hubbard|first1=Amy S.|last2=Hendrickson|first2=Blake|last3=Fehrenbach|first3=Keri Szejda|last4=Sur|first4=Jennifer|date=May 2013|title=Effects of Timing and Sincerity of an Apology on Satisfaction and Changes in Negative Feelings During Conflicts|journal=Western Journal of Communication|volume=77|issue=3|pages=305–322|doi=10.1080/10570314.2013.770160|s2cid=143164158}}</ref> For example, putting genuine emotion into an apology generally helps resolve disputes more quickly and helps rid [[negative emotion]]s faster. When responding to a crisis, there are multiple implications and ethical standards organizations and groups might follow.<ref name=":4">{{cite journal|last1=Timothy Coombs|first1=W.|last2=Frandsen|first2=Finn|last3=Johansen|first3=Winni|date=12 October 2010|title=Apologizing in a globalizing world: crisis communication and apologetic ethics|journal=Corporate Communications|volume=15|issue=4|pages=350–364|doi=10.1108/13563281011085475}}</ref> == Elements == The basic elements of an apology communicate: * That the person apologizing was, in some way, responsible for the unjust actions taken; * That the person apologizing is aware of the injustices that resulted from those actions; and * That the person apologizing intends to behave differently in the future.<ref>{{Cite book|chapter-url=https://books.google.com/books?id=rj5yBgAAQBAJ&pg=PA250|title=Disturbing Argument|last=Browne|first=Stephen Howard|date=2015-01-30|publisher=Routledge|isbn=9781317652861|editor-last=Palczewski|editor-first=Catherine|language=en|chapter=No Regrets: Public argument and the refusal to apologize}}</ref> Most philosophers believe that apologies require the person apologizing to hold certain emotions, especially regret or remorse.<ref name=":03" /> (The relevant difference between regret and remorse is that people who feel remorse believe that the situation was caused by their actions or inactions, whereas people can feel regret for situations beyond their control or outside of their involvement.<ref>{{Citation|last=McConnell|first=Terrance|title=Moral Dilemmas|date=2018|url=https://plato.stanford.edu/archives/fall2018/entries/moral-dilemmas/|encyclopedia=The Stanford Encyclopedia of Philosophy|editor-last=Zalta|editor-first=Edward N.|edition=Fall 2018|publisher=Metaphysics Research Lab, Stanford University|access-date=2019-07-03}}</ref>) However, others, at least in some situations, believe that this is not strictly necessary.<ref name=":03" /> ==Efficacy== The way an apology is communicated and its timing affect the likelihood of success. The timing of the apology, the importance of the relationship, and the characteristics of the precipitating event are all factors that affect whether an apology will be acknowledged or gain forgiveness.<ref name=":12" /> When an apology is given in an effective style, the offender has a greater chance of being forgiven.<ref name=":0" /> Apologizing shortly after the incident, or after the resulting problems were brought to the attention of the offender, can increase the apology's effectiveness.<ref name=":0">{{Cite news|url=http://freakonomics.com/podcast/apologies/|title=How to Optimize Your Apology|last=Dubner|first=Stephen J.|date=10 October 2018|work=Freakonomics|access-date=2018-10-15|language=en-US}}</ref> Ineffective apology statements focus on the harm done to victims while minimizing descriptions of the offender's context, motivation, or [[Justification (jurisprudence)|justification]].<ref name=":0" /> An effective statement apologizes for the offender's own actions, such as "I'm sorry I said that", and not for other people's reactions to those actions ("I'm sorry people were offended").<ref name=":0" /> Sincerity matters, and the measure of sincerity is usually the recipient's view of the offender's emotional state, plus a credible commitment to not cause the same problem in the future.<ref name=":03" /> Effective apologies clearly express remorse and may name efforts of [[restitution]] that the offender commits to undertake.<ref name=":0" /> Apologies are more effective when they cost the offender something, whether that cost is financial, social status, or a commitment to do better in the future.<ref name=":0" /> Some Western scholars believe that [[Integrative communication theory|integrative communication]] is key for forgiveness. The integrative communication approach avoids conflict by having those involved reveal their emotions in a calm manner. Depending on the communication in the relationship, people will either avoid the other person, seek revenge, or forgive.<ref name=":02">{{cite journal|last1=Bachman|first1=Guy Foster|last2=Guerrero|first2=Laura K.|date=3 February 2007|title=Forgiveness, Apology, and Communicative Responses to Hurtful Events|journal=Communication Reports|volume=19|issue=1|pages=45–56|doi=10.1080/08934210600586357|s2cid=143512088}}</ref> Satisfying conversations are associated with delayed apologies and attributions of understanding. Communicating a sincere apology and displaying regret captures a genuine and positive response while acknowledging the recipient's feelings.<ref name=":24" /> When a group is at fault, such as a business, the effects of an apology might depend upon the person who makes the apology. For example, people will be more empathetic if an employee apologizes for a business error, but they may feel a better sense of justice if the head of the company makes the apology and offers compensation.<ref>{{Cite journal|last1=Boyd|first1=David P.|last2=Hill|first2=Krista M.|date=2015-08-01|title=Who Should Apologize When an Employee Transgresses? Source Effects on Apology Effectiveness|journal=Journal of Business Ethics|language=en|volume=130|issue=1|pages=163–170|doi=10.1007/s10551-014-2205-9|s2cid=145652189|issn=1573-0697}}</ref> ==Organizational and group apologies== In a communication crisis, there is an extensive process for apologizing. The rhetorical concept of ''[[wiktionary:kategória|kategória]]'' involves a community accusing an individual or organization of misconduct that leads to a social [[legitimation crisis]]. Trust is broken with wrongful actions and people expect to receive apologies in order to give forgiveness to re-establish the socio-cultural order. An apology during a crisis response must follow ethical standards in context, sincerity, and truthfulness in a timely and voluntary manner. The content for the communication includes an offer to correct the offense, a request for forgiveness, an expression of regret and admission of full responsibility, as well as true account of the problem.<ref name=":4"/> ==Whether to apologize== For political and business leaders, public apologies involve some risks. An apology that is "too little, too late, or too transparently tactical" can backfire and result in more damage.<ref name=":1">{{Cite journal|last=Kellerman|first=Barbara|date=April 2006|title=When should a leader apologize and when not?|journal=Harvard Business Review|volume=84|issue=4|pages=72–81; 148|issn=0017-8012|pmid=16579415}}</ref> A public leader may refuse to apologize to avoid being seen as incompetent.<ref name=":0" /> Some US states have adopted laws that allow healthcare providers to apologize for bad outcomes without the apology being considered evidence of wrongdoing for [[Medical malpractice|malpractice]] claims. These laws are associated with claims being settled more quickly and at a lower cost, especially for severe injuries.<ref>{{Cite journal|last1=Ho|first1=Benjamin|last2=Liu|first2=Elaine|date=2011-08-12|title=Does sorry work? The impact of apology laws on medical malpractice|journal=Journal of Risk and Uncertainty|language=en|volume=43|issue=2|pages=141–167|doi=10.1007/s11166-011-9126-0|s2cid=189952391|issn=0895-5646}}</ref> ==Voluntary and forced apologies== The [[forced apology]], in which the perceived offender is coerced into making an apology, has a long history. As a form of ritual [[public humiliation]], the 18th-century philosopher [[Immanuel Kant]] approved of the forced apology. Kant thought that a monetary fine was not a [[Let the punishment fit the crime|fit punishment]] for insults delivered by a wealthy person of high social status to a person of low social status, because the social cost of making any apology to a low-status person was much greater than the financial cost of a fine.<ref name=":2">{{Cite book|url=https://books.google.com/books?id=D2HWCQAAQBAJ&pg=PT838|title=The SAGE Guide to Key Issues in Mass Media Ethics and Law|last1=Babcock|first1=William A.|last2=Freivogel|first2=William H.|date=2015-03-23|publisher=SAGE Publications|isbn=9781506317274|language=en}}</ref> Instead, Kant argued that legally forcing the guilty party to make a humiliating public apology to the poor or low-status person was a more appropriate punishment, because it punished the man who had humiliated someone with being humiliated himself.<ref name=":2" /> In modern Western cultures, the forced apology is dismissed as a meaningless theatrical gesture. It is generally said that an apology must be voluntary to be acceptable.<ref name=":3" /> ==Types== *[[Non-apology apology]]: a statement that looks like an apology but does not express remorse. *Insincere apology: a statement that expresses remorse that is not felt.<ref name=":03">{{Cite book|url=https://books.google.com/books?id=VRihDQAAQBAJ&pg=PA518|title=The Oxford Handbook of Philosophy and Race|last=Zack|first=Naomi|date=2016-12-01|publisher=Oxford University Press|isbn=9780190236960|pages=517–520|language=en}}</ref> This may be ''pro forma'' apology, such as a routine letter from a large business that expresses regret that a small order was not satisfactory in some respect. In such a case, the recipient might not expect any employee to have any particular emotions. Scholars generally agree that sincerity is usually a desirable feature of an apology, but they disagree over whether sincerity is a necessary condition for a true apology in such cases.<ref name=":03" /> ==Critique== Each conflict is different, and therefore affects the time in which an apology should be made. People perceive wrongful actions in various ways and need time to cope with the circumstances and to process the offense. More research can be done to interpret negative and positive emotions during the time of the apology, in response to multiple apologies, when only one apology is received, and on the effects on the relationship after an apology. Communicating an apology varies between relationships, politicians, organizations, and companies because of what is expected by the individual, media, or society. Another important factor is the age of the individuals and what they require to forgive and move on. The communication of an apology's interpretation either verbally or non-verbally will vary among the population.<ref name=":24"/> Apologies can be seen as ambiguous and be made in order to satisfy the victim's needs and feel more as an empty gesture. Apologies are not always meant to be sincere and may be used for manipulation purposes.<ref name=":52">{{Cite journal|last1=Čehajić-Clancy|first1=Sabina|last2=Brown|first2=Rupert|date=2019|title="You say it best when you say nothing at all": Effects of reparation, apology, and expressions of emotions on intergroup forgiveness.|journal=Peace and Conflict: Journal of Peace Psychology|language=en|volume=25|issue=1|pages=61–71|doi=10.1037/pac0000351|s2cid=149713562|issn=1532-7949|url=http://sro.sussex.ac.uk/76212/1/76212.pdf}}</ref> Repeated or frequent apologies can be more offensive than never apologizing.<ref name=":0" /><ref name=":1" /> ==See also== {{Portal|Society|Psychology}} *[[Apologia]], a formal defense of a belief or action *[[Shame]] *[[Apology Act, 2009]] ==References== {{Reflist}} ==Further reading== *{{Cite book|last=Ogiermann, Eva|url=https://www.worldcat.org/oclc/527916414|title=On Apologising in Negative and Positive Politeness Cultures|date=2009|publisher=John Benjamins Pub. Co|isbn=978-90-272-8889-9|location=Amsterdam|oclc=527916414}} ==External links== {{Wikiversity|Apologizing}} {{Authority control}} [[Category:Human communication]] [[Category:Moral psychology]]'