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<center><small>[[m:Wikimania 2006/Boston/Local support|Support]] | [[/Notes|Notes]]</small></center>


Wikimania is coming to Boston! Help make this the most joyful and international event the city sees all year. Sign up for one of the organizing committees below, or just [[m:Wikimania 2006/Boston/Local support|offer your couch]] to the poor wretches who are going to wash up on our shores in early August. [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
From the Colbert Report: "Ever walk into a room and everyone stops talking? That's how it feels to be America."


== Planning ==
== International Conferences in Boston ==
=== Advisory committee ===
* [http://csbi.mit.edu/icsb-2005 Sixth International Conference on Systems Biology] at Harvard Medical School, October 19-24, 2005.
: Suggesting ways to make the conference great.
* [http://www.noreascon.org/ Noreascon Four], the 62nd convention of the World Science Fiction Society, September 2-6, 2004. [http://www.boston.com/ae/books/articles/2004/09/04/fans_gather_to_live_out_their_fantasy/ 7000 attendees from 33 countries], according to the Boston Globe.
:: [being available to discuss contacts, dilemmas, and direction]
* Linux World, February 14-17, 2005 (still needed-- attendance figures)
: Connections with potential speakers and local organizations
* MacWorld, July 11-14, 2005 (still needed-- attendance figures)
: Advice on handling issues specific to large conferences, international affairs, or multilingualism.
* Inaugural International Creative Commons (iCommons) conference, June 25-26, 2005, hosted by Harvard Law School and the Berkman Center for Internet & Society. http://creativecommons.org/press-releases/entry/5488
* Arisia (yearly science fiction con; mostly regional but with some int'l participation) http://2006.arisia.org/


'''Interested members'''
== International Conferences in US, but not Boston ==
* [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
* O'Reilly Emerging Tech conference (SF?)
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* iCommons
* [[User:Mysekurity|Mysekurity]]
* Creative Commons
* ...
* Model UN high schoolers... from where? Andy Carvin, too.
* Startup School - NZ, Mexico, Austria...
* Here's a list of upcoming science fiction cons held in the Northeast, including Boston. Many attract some international participants, some attract a huge number: http://www.nesfa.org/necons.html


== Flights and countries ==
=== Organization committee ===
: Coordinating volunteers
6/17-6/22 | 8/3-8/7
: Setting calendars, milestones
* STA travel rates?
: Organizing paperwork, contacts, wiki-information
* Iceland air
* Individual countries:
*: Germany
*: France
*: Italy
*: UK/London


'''Interested members'''
* [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* ...


==== Volunteers ====
''Orgs that asked to provide volunteers''
Special Libraries Association Boston Chapter : 10 volunteers?
MIT Media Lab, var. depts : 2-3 volunteers for tech/display help
''People offering specific help''
Media gurus (Doyle, Pound) : 2 podcast/vlog advisors, hardware encoders, &c
''see also: [[m:Wikimania 2006/Boston/Local support|local support list]]''


=== Technical committee ===
: Organizing whatever hardware (Servers, extra access points, on-site wiki/db) we have set up
: Developing better registration/conference-organizing software (already started by Austin, et al)


'''Interested members'''
* [[User:ike|Ivan]]
* ...
(see also Austin, Jeluf, akl)


== Notes on budgets ==
We need more precise room allocations for better pricing. [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]] 17:19, 18 October 2005 (UTC)
: $30-60 for Harvard; $20-$60 for MIT; a large diff b/t a week of a double and a night of a single :) probably the same for TOR.
: [http://www.bostonhostel.org/reservations.htm Hostel in Boston]: "$32-$35 per night per person"


== Community ==
Also: Canadians don't get 'printed and photographed coming into the US... (via Seb, local Canuck)
=== International committee ===
<!--
: Multilingualism, translation and interpretation
== Conference fees ==
:: Organizing translation of the website
Charge higher local rates. Higher corporate rates. Discounts for people coming from other countries -- *any* other countries. People =local to Boston= are willing to pay more than people in Toronto. [http://www.tretc.com/], [http://www.emerging-ventures.com/], et al.
: Finding host families from guests from abroad
: Identifying excellent speakers from outside the English-speaking world; help w/ the Global Voices track


'''Interested members'''
== Flight costs to BOS and YTO ==
* [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
* '''Dates''' : June 22-27
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* '''Average price difference''': $70-$200, more for intra-US flights.
* ...


=== Project committee ===
{| width="50%"
Wikimedia now has 6-8 major projects; there may be another (Wikiversity) by the time Wikimania comes around. Each of them should be represented, discussed; its content showcased and compared to less-free sources. This goes beyond thinking about program items, to considering whom to invite to /attend/ without speaking, and what to write about on blogs and wikis and in collaborations in advance of the event. Also what kinds of art / displays / statistics we can gather to describe and personalize the projects to attendees who have yet to experience them.
|-
! width=50% | City
! width=25% | BOS cost
! width=25% | YTO cost
| colspan=3 align=center | Europe
|-
|| Paris || $550/590 || $620
|-
|| Berlin || $675/x || 852/x
|-
|| Frankfurt || $680/$890 || $870/$960
|-
|| Amsterdam || $520/x || $660/$800
|-
| colspan=3 align=center | North America
|-
|| Los Angeles || ||
|-
|| San Francisco || ||
|-
|| Washington, DC || ||
|-
|| Tampa || $180 || $390
|-
|| Austin || $290/x || $560/x
|-
| colspan=3 align=center | South America
|-
|| Santiago || / || /
|-
|| Brasilia || ||
|-
|| Caracas || ||
|-
| colspan=3 align=center | Asia
|-
|| Beijing || ||
|-
|| Shanghai || ||
|-
|| Tokyo || ||
|}


'''Interested members'''
-->
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* [[User:Mysekurity|Mysekurity]]
* ...


== Scheduling thoughts ==
* Have a day for the community only, before the main conference (whenever hacking days are). For Wikimedia contributors and invited friends; with clustered introductions in the morning, group lunch, sessions and a party/event at night.
* As with WM '05, have sponsored int'l guests arrive at least a day before the community gatherings, for orientation (incl. language orientation/pairing up[1] if needed), meeting one another, and some discussions about international outreach.


== Program ==
::[1] A good suggestion from the local interpreter community : avoid simulint for main sessions (clumsy, costly equipment, can ruin a session); save it for the press room and pair up [whisper] interpreters with those few guests who need them. This is also far more friendly for the guests.
=== Speaker committee ===
: Preparing the call for papers; processing & reviewing abstrats & suggestions
: Inviting and organizing speaker, panels, moderators, and other sessions.


'''Interested members'''
== Visa thoughts ==
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
What's up with biometrics and visa/passport requirements?
* [[User:Tobacman | Jeremy]]
* US demands for biometrics pushed back to Oct 2006, [http://www.theregister.co.uk/2005/06/13/us_bio_passports/ maybe cancelled]. Digital photos required instead (as on the [http://www.theregister.co.uk/2005/07/26/overseas_passports_biometric/ new UK overseas passports]).
* ...
* 27 countries' citizens eligible for visa waivers; must qualify.
* People without 'digital photos' (digitally signed?) on their passports have to upgrade. (at the cost of a new 'port? ask about prices.)
*: ditto for visa prices, and times (the State Dept has lists; 8-30 days?)


=== Social committee ===
==Explicit support==
: Planning social and other events.
''The following groups are actively interested in helping out.''
: Party decorations (coordination with local event organizers for the parties)
* The Berkman Center has been generous with offers of space and time. We have the use of any rooms we need, and in the past two weeks have already had significant support from the Center's managing director (Colin Maclay) and staff. ''Contact: Colin Maclay, Erica George''
* MIT Media Lab - many fans there.
*: electronic publishing in particular is keen on supporting a conference 'in any way they can'; WP, a unified translation dictionary, and other projects are diretly tied into their work this year and in the foreseeable future. ''Contact: Mako Hill''
*: $100 laptop project hopes to work more closely with WP, for integration of content and possible development of richer interface layers. ''Contact: Alan Kay''
*: General Media Lab support could help out with hacking days, for instance; a much larger body of wiki hackers can be found around campus there.
* Free Biology @ HMS and around Boston - interested in directly supporting MediaWiki development. Some grad-student support through a professor at HMS, if needed. ''Contact: Sasha Wait''


'''Interested members'''
===Education===
* [[User:Mysekurity|Mysekurity]]
* Project NTC - MIT and related work on educational collaborative software. They are developing a 4-yr Rockefeller grant with a network of universities and middle schools geared up to run pilots. The project is looking for ideas and publicity; its principals consider WP to iconify two of the four core student interactions they're trying to implement. ''Contact : Ravi''
* ...
* Middle school science fair - a project helping two classes of students, in Boston and Tel Aviv?, working in English and Hebrew, to design a planet. With support from Tufts' Wright Center, a collection of interested science-knowledgable parents, and scientists from the Technion. Interested in ideas of better ways to help the classes interact and share their research online. ''Contact: Nitzan Resnick''


=== Hacking Days committee ===
===Librarianship===
: Developing an amazing mini-conf for (media)wiki hackers.
* Librarian networks - the local SLA chapter would like to be involved; they don't have much cash but can help volunteer; have long experience with dealing with local hotels and visiting guests, otherwise looking after speakers; producing signs and handouts to orient people; &c. ''Contact: jkb'''
: Working w/ interested folks at the Media Lab & MIT
*: Ref librarians (including one of the country's finest digital librarians) offered to handle information desk(s) on site, wiki updating, etc. ''Contact: Jessamyn''
*: Would also love to help us develop better connections within the library community, select great speakers, &c.
* Harvard Libraries - the Law Library director wants to know what they can do to help. We can probably arrange whatever we want with libraries on campus; there are both fantastic resourecs here and broad support from them. We could reserve a few 15-person rooms for a focused day-long wikifest in a library.


'''Interested members'''
=== Large organizations===
* ...
* The W3C. Love the conference idea; seriously considering sponsorship.
* IBM research labs. Definitely want to help out somehow; planning another big Wikipedia research project over the coming year. Considering sponsorship. ''Contact: Martin W''
* O'Reilly - book support for a writing contest. (might make good party sponsors; haven't been asked)
* Museum of Science - collaboration on educational projects; want to talk more about sponsoring an event in the museum.


<!-- --------------------------------------------------------------------- -->


== Active interest ==
== Budget and sponsorship ==
:Handling costs, expenses, sponsorships, reimbursements, purchase orders.
''People and organizations which are interested in Wikimania and would like to be involved; or have offered non-specific support and could be asked for something specific.''
:Dealing with the people in charge of finances and checkbooks.


{| width=100%
* International groups : the Woodbridge Society (around Harvard). Large, close-knit alum community around the world; interested in helping spread the word.
* The Kennedy School of Government [KSG]. Two grads there are interested in helping attract the right speakers, sponsor guests from Latin America, and draw professors working on e-government and ICTs.
*: We could use their excellent ARCO Forum for a suitable satellite talk/event.
*: Specific support available from the Belfer Center's [http://bcsia.ksg.harvard.edu/research.cfm?program=STPP&project=NCDG&ln=Introduction&pb_id=174&gma=27&gmi=74 Digital Governance] initiative, part of the [http://www.umass.edu/digitalcenter/ National Center for Digital Government]. Contact: Center director Jane Fountain
*: Travel support available from the [http://drclas.fas.harvard.edu/ David Rockefeller Institute for Latin American Studies]; particularly from Chile, where they have a branch. A proper pitch remains to be made; it was suggested they could bring over "maybe 4 people" from Latin America for Wikimania. ''contact: Federico Baradello''
*: One of the best technical institutes in Latin America, Mexico's [[ITAM]], has recently become a sister school of sorts to the KSG. They have extensive funds for student exchange and other collaboration; could likely send a couple of technologists or presenters to Boston for a few weeks overlapping with Wikimania. ''contact: Federico Baradello''


* Harvard's ''Initiative in Innovative Computing'' ([http://iic.harvard.edu/documents/whitepaper/IIC_2page.pdf pdf]), a long-term project started this spring that expects to scale up to 100 people in its own building in 5 years. Has funds to support relevant research & collaboration; could cover bringing relevant speakers/devs to a conf/hackfest. A good way to involve the entire university, if some kind of coordination with subject experts is useful for a test project.
"IIC is looking to fund projects that:
- involve groups of researchers at Harvard
- require extraordinary computing-related capabilities
- require close collaborations between traditional scientists and computer scientists
- address an unsolved need that applies to more than one discipline
- is of interest to computer science"
They move slowly, however, and haven't gotten to discuss Wikimania & related projects yet.


* CMS @ MIT - "comparative media studies" and the Education Arcade. Discussions of games and massively multiplayer environments (1000-person collaborative games), applied to knowledge creation; want to develop better environments/interfaces for collaboration.

* Cambridge city government. Support from three councilmen; but they are currently worried about the pending election. After that, once it is known who the Mayor is, it will be easy to get support, notice via official city channels, etc. Ditto from our state rep, Marty Walz. This kind of support is very helpful for getting in touch with first-generation communities that still have broad connections with their native countries.
* Boston Public Libraries. We could arrange tours or satellite events with them; they often have speaking events in their central building, which are naturally publicized through the city calendars and community-education channels.

* Wolfram Research. Good ongoing correspondence with both Eric Weisstein and Stephen Wolfram re: how to make both MathWorld/PhysicsWorld and WP better. Very interested in Wikipedia and its development.


===Media===
* The Globe. They've run a number of pieces on Wikipedia and Wikinews, and are planning another series on Wikipedia from a contributor's perspective. Were definitely interested in covering Wikimania; asked for details last year but didn't run a piece. Local interest would make it a much bigger deal.
* The New York Times. Have reporters who would expressly be interested in covering the conference; even outside of tech-writers (jenny 8, et al).
* CCTV -- a well-supported community TV studio. They would be glad to film satellite events not covered by on-campus media; hard to be definite without a better sense of what such events would be like. There are local TV stations where we could get airtime for such video, and a community studio for people to collaborate directly on editing footage for the same purpose.
*: There is also the educational-cable system in Boston; I don't know how their audience size compares. The City of Cambridge can provide access to those stations for TV broadcasts (the question would be, how long to broadcast what)
* MIT's Technology Review (circulation: 300k+). They love WP, invited Jimbo to speak at their last conference, and have a receptive audience for Wikimedia's goals (all MIT alums + 100k others). Three of the conference organizers (who were also the managing editors & publishers of the magazine) took time to praise Wikipedia.
* Christopher Lydon's ''Open Source'' program. Lydon and Ben Walker, who maintains the [http://www.radioopensource.org/index.php?s=wikipedia blog] and records much of the shows, are huge fans, ran two of their early shows about WP, and normally run around Boston gathering audio. Would be interested in doing something fun with 3 days of Wikimania. (They also have many other local radio contacts; Chris Lydon was one of the biggest radio personalities on public radio before spinning off his own show.)

== Venue ==
=== Rooms ===
* For '''parallel sessions''': Austin hall (A/V/Videoconf; room for 800 in 4 rooms)
* For '''large plenaries''': Sanders Theater (room for 700/1000 with orch/balcony), $965/day

=== Housing ===
* HLS dorms for 690 people. Good availability in the summer; they "would really like to have us there" (as opposed to in other dorms nearby). Only question: which building to put us in? Dorm oversight is changing hands this fall... contact: Anne Marie Cal'reso.
* Many locals will be here; there will also be couch space available (count: 3 couches and 6+ [http://www.couchsurfing.com couchsurfers])

== Schedule ==
=== Tech events ===
'''Hacking Days''' events
* Local-org interest : Brett S.
* Sponsorship : Media lab?
* Room interest : CS lounge + conf room.

=== Community & social events ===

=== Conference events ===
'''Speaker''' invitations

'''Panel''' planning

=== Satellite events ===
* Party for 800 people : where?
* Smaller party for speakers
*: Where - M. of Science (100-person room), third-party sponsor? Fogg museum or Busch Hall?
* Outings into the city
*: Historic tours - by foot; on bike
*: Library and museum tours -
*: Emerald necklace tour
*: Walden pond/beach trips

== Setup ==
=== Technical setup ===
* Ambient network
*: provided @ HLS, media-lab; check Mus of Sci, &c
* Supplementary LAN
*: Extra access points & routers

=== Tables, booths, chairs ===

== Finances ==
=== Sponsorships ===
* IBM Watson (ping)
* MIT Media Lab (ping, interest)
=== Other ===
* '''Purchases and Receipts''': help from Berkman for uni expenses.
* '''Insurance''': Largely provided via Harvard and other venues.


<br clear=all>
{| width="100%" cellpadding=4 cellspacing=4
|-
|-
|width="50%" valign="top"|
|width=50% valign=top|
==== Interested (Budget) ====
== Media ==
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* Amanda
* ...
* Brandon S
|width=50% valign=top|
=== Mainstream Media ===
==== Local ====
==== Interested (Sponsorship) ====
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
: PRX, Open Source...
* ...
: Globe, Herald
|}
==== Global ====
: NYT; Fr/De/Ja press;
: Metro(!)


=== New Media (Bloggers, et al) ===
==== Breakdown ====
Here is a very preliminary look at what a budget breakdown might look like, for a 600-person conf w/350 boarders.
==== Local ====
: Boston blog & tech groups
==== Global ====
: Global voices (multiling)


'''[[/Costs|Costs]]''': $60-$140k '''[[/Sponsorship|Sponsorship]]''': $20-$45k (and growing)
=== Official sources ===
Rooms: $2k-$6k Berkman $10k+
==== Internal Wikimania blog ====
Social: $3k-$8k Socialtext $5k+
: setup, hosting; editorial team
Media Lab
==== Dedicated Wikinews newsroom ====
Sponsorship: $33k-$65k OSI
: prep by Boston Wikinewsies. long/short story planning
Lodging $6k-$12k RCLAS
==== Transcripts / sudiocasts / videocasts ====
Travel $27k-$53k wikiHow
: English transcripts
(int'l) $20k-$40k
: Other-lang real-time summaries, enhanced by translation (es/fr/de/ja)
(visas) $3k '''[[/Revenues|Revenues]]''': $52k-$80k ($50-$200/person)
(presenters) $5k-$10k Conference fees $50k-$70k
Hacking days fees $2k-$3k
Speakers: $17k-$25k Booths & Tables $0k-$5k
(full ride) $15k-$20k Media & Gear sales $500-$2k
(partial ride) ''see Travel Sponsorship''
satellite events $2k-$5k
Hacking Days: $0k-$4k
Accessibility: $0k-$10k
hearing loops $0k-$1k
language pairing, $0k-$3k
sign interpreters
newsroom simulint $0k-$6k
'''More...''' $5k-$25k
''NB'': post-subsidy housing & breakf/lunch are excluded from both sides above;
each guest paying $15-$50/day for lodging & board.


== Collaborations ==
== General help ==
=== Design & publicity committee ===
* FSF (ping)
: Handling design of the website, posters, and other collateral
* Media Lab (yes)
: Design of large items : banners, tables, paperboard posters & signs
* Harvard Libraries (yes); Boston Library (ping)
* PBHA


'''Interested members '''
== Multilingualism & Translation ==
* [[User:Brettstil|Brettstil]]
* Harvard: Woodbridge Society | Int'l offices @ Harvard. Boston Language Institute?
* MIT : talk to Ilya... [[User:Ilya]]
* [[User:Mysekurity|Mysekurity]]
* ...
* Boston groups : Hippo Family
* Michael Feldman.
* William Shatner panel.




=== Transportation ===
Transportation; picking people and things up; last-minute help


'''Interested members'''
== Print materials ==
* [http://www.cadence90.com/wp/ Lisa Williams]
=== Banners & flags ===
*: I'd like to help with transportation (I have a station wagon and would be happy to make a number of trips to the airport, or to pick up large bulky things). I also have a guest room that I would be delighted to fill with a Wikipedian. I probably wouldn't be good at organizing or scheduling things, but I'm fantastic at saying yes to random requests at the last minute :).
=== Signs & posters ===
* No car ''yet'', but I know the subways like the back of my hand. Hey...that's new! -[[User:Mysekurity|Mysekurity]]
* HLS printing shop
=== Pamphlets, books ===
=== Stickers, schwag ===
* Brett S - laptop stickers et al. Flash demo of campus.

== Team management ==
=== News, archives & ref desk ===
: Jessamyn (& posse)
=== University coordination ===
: [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
=== Student group coord. ===
: [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
=== Other volunteer coord. ===

== Legal ==
=== Release forms ===
: For republishing/broadcasting. checks for photo-shyness
=== Contracts ===
: Many handled by Berkman; contracts with other venues.
: pro-bono legal help...


|width="50%" valign="top"|
== University and school networks ==
=== Harvard ===
==== College ====
* Computer Society
* JP's ug law class
* Woodbridge
* ''(various)''
==== Law School ====
* Mary Br. (mbridges)
* JOLT group
* ''(various)''
==== Med School ====
* Carl Blesius (not yet)
==== Ed. School ====
==== Business School ====
==== Kennedy School of Government ====
* Federico B - fbaradello@gmail (not yet)
* Hsing_Wei@ksg06 (not yet)
==== Extension School ====
==== Graduate School of Design ====
==== GSAS ====

=== MIT ===
* iCampus...

==== Media Lab ====
*: [http://ep.media.mit.edu/ Electronic Publishing] ([http://web.media.mit.edu/~walter/ Walter Bender])
*: [http://learning.media.mit.edu/ Future of Education] ([http://web.media.mit.edu/~papert/ Seymour Papert])
*: One-laptop-per-child ([http://laptop.media.mit.edu/faq.html HDLI])

==== Sloan Business School ====
==== Other ====
* The education arcade
* [http://www.csail.mit.edu/ CSAIL]

=== Other universities ===
==== BC ====
==== BU ====
* ...
* ...
==== Brandeis ====
* Dave
* Eve (x2)
* (BS)
==== Wellesley ====
* Matt G
==== Northeastern ====
==== Simmons ====
* Brandon


==== Suffolk ====
=== Information team ===
Reference desk (off- and on-site); wiki gardening; phone and email responses/support
==== Tufts ====
* Brandon
* Erik T


'''Interesetd members'''
==== Wentworth ====
* Jessamyn
==== Emmanuel ====
* [[User:Mysekurity|Mysekurity]]
==== Wheelock ====
& ...
==== Emerson ====
==== Lesley ====
* 6am with BS

== Other networks ==
=== Education ===
* Boston high school consortia
*: [[User:Mysekurity]]
* The Boston Foundation (helpful)
*: Cambridge school volunteers
*: Boston Partners for Education
* $100 laptop initiative
* Phillips Brooks' House (interest)
* RI Primary
*: Paul Cuffee
*: Dede @ Ed School
=== Law ===
* Sister groups at Stanford & Oxford
=== Technology ===
* Ximian/Novell
* SIGS : Techdinner / Gen dinners / Techbabes / Nonprofit Tech
|}

Latest revision as of 10:36, 27 October 2005

Support | Notes

Wikimania is coming to Boston! Help make this the most joyful and international event the city sees all year. Sign up for one of the organizing committees below, or just offer your couch to the poor wretches who are going to wash up on our shores in early August. +sj +

Planning

[edit]

Advisory committee

[edit]
Suggesting ways to make the conference great.
[being available to discuss contacts, dilemmas, and direction]
Connections with potential speakers and local organizations
Advice on handling issues specific to large conferences, international affairs, or multilingualism.

Interested members

Organization committee

[edit]
Coordinating volunteers
Setting calendars, milestones
Organizing paperwork, contacts, wiki-information

Interested members

Volunteers

[edit]
  Orgs that asked to provide volunteers
Special Libraries Association Boston Chapter : 10 volunteers?
MIT Media Lab, var. depts : 2-3 volunteers for tech/display help
 
  People offering specific help
Media gurus (Doyle, Pound) : 2 podcast/vlog advisors, hardware encoders, &c
  
  see also: local support list

Technical committee

[edit]
Organizing whatever hardware (Servers, extra access points, on-site wiki/db) we have set up
Developing better registration/conference-organizing software (already started by Austin, et al)

Interested members

(see also Austin, Jeluf, akl)


Community

[edit]

International committee

[edit]
Multilingualism, translation and interpretation
Organizing translation of the website
Finding host families from guests from abroad
Identifying excellent speakers from outside the English-speaking world; help w/ the Global Voices track

Interested members

Project committee

[edit]

Wikimedia now has 6-8 major projects; there may be another (Wikiversity) by the time Wikimania comes around. Each of them should be represented, discussed; its content showcased and compared to less-free sources. This goes beyond thinking about program items, to considering whom to invite to /attend/ without speaking, and what to write about on blogs and wikis and in collaborations in advance of the event. Also what kinds of art / displays / statistics we can gather to describe and personalize the projects to attendees who have yet to experience them.

Interested members


Program

[edit]

Speaker committee

[edit]
Preparing the call for papers; processing & reviewing abstrats & suggestions
Inviting and organizing speaker, panels, moderators, and other sessions.

Interested members

Social committee

[edit]
Planning social and other events.
Party decorations (coordination with local event organizers for the parties)

Interested members

Hacking Days committee

[edit]
Developing an amazing mini-conf for (media)wiki hackers.
Working w/ interested folks at the Media Lab & MIT

Interested members

  • ...


Budget and sponsorship

[edit]
Handling costs, expenses, sponsorships, reimbursements, purchase orders.
Dealing with the people in charge of finances and checkbooks.

Interested (Budget)

[edit]
  • Sasha aka ASW on Freenode.
  • ...

Interested (Sponsorship)

[edit]
  • Sasha aka ASW on Freenode.
  • ...

Breakdown

[edit]

Here is a very preliminary look at what a budget breakdown might look like, for a 600-person conf w/350 boarders. 

 Costs: $60-$140k                         Sponsorship: $20-$45k (and growing)
      Rooms:   $2k-$6k                           Berkman       $10k+
      Social:  $3k-$8k                           Socialtext     $5k+
                                                 Media Lab      
 Sponsorship: $33k-$65k                          OSI
         Lodging    $6k-$12k                     RCLAS
          Travel    $27k-$53k                    wikiHow
             (int'l)  $20k-$40k           
             (visas)   $3k                 Revenues: $52k-$80k ($50-$200/person)
        (presenters)   $5k-$10k                Conference fees    $50k-$70k
                                               Hacking days fees   $2k-$3k
 Speakers:    $17k-$25k                        Booths & Tables     $0k-$5k
       (full ride)  $15k-$20k                  Media & Gear sales  $500-$2k
    (partial ride) see Travel Sponsorship  
  satellite events  $2k-$5k
Hacking Days:  $0k-$4k  
 
Accessibility: $0k-$10k
    hearing loops   $0k-$1k 
 language pairing,  $0k-$3k
    sign interpreters
 newsroom simulint  $0k-$6k
 
 More...       $5k-$25k 
 
 NB: post-subsidy housing & breakf/lunch are excluded from both sides above;
     each guest paying $15-$50/day for lodging & board.

General help

[edit]

Design & publicity committee

[edit]
Handling design of the website, posters, and other collateral
Design of large items : banners, tables, paperboard posters & signs

Interested members


Transportation

[edit]

Transportation; picking people and things up; last-minute help

Interested members

  • Lisa Williams
    I'd like to help with transportation (I have a station wagon and would be happy to make a number of trips to the airport, or to pick up large bulky things). I also have a guest room that I would be delighted to fill with a Wikipedian. I probably wouldn't be good at organizing or scheduling things, but I'm fantastic at saying yes to random requests at the last minute :).
  • No car yet, but I know the subways like the back of my hand. Hey...that's new! -Mysekurity
  • ...

Information team

[edit]

Reference desk (off- and on-site); wiki gardening; phone and email responses/support

Interesetd members

& ...

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