User:Sj/WMB/arch

Support | Notes

Wikimania is coming to Boston! Help make this the most joyful and international event the city sees all year. Sign up for one of the organizing committees below, or just offer your couch to the poor wretches who are going to wash up on our shores in early August. +sj +

Planning

Advisory committee

Suggesting ways to make the conference great.

[being available to discuss contacts, dilemmas, and direction]

Connections with potential speakers and local organizations

Advice on handling issues specific to large conferences, international affairs, or multilingualism.

Interested members

• +sj +
• Sasha aka ASW on Freenode.
• Mysekurity
• ...

Organization committee

Coordinating volunteers

Setting calendars, milestones

Organizing paperwork, contacts, wiki-information

Interested members

• +sj +
• Sasha aka ASW on Freenode.
• ...

Volunteers

  Orgs that asked to provide volunteers
Special Libraries Association Boston Chapter : 10 volunteers?
MIT Media Lab, var. depts : 2-3 volunteers for tech/display help
 
  People offering specific help
Media gurus (Doyle, Pound) : 2 podcast/vlog advisors, hardware encoders, &c
  
  see also: local support list

Technical committee

Organizing whatever hardware (Servers, extra access points, on-site wiki/db) we have set up

Developing better registration/conference-organizing software (already started by Austin, et al)

Interested members

• Ivan
• ...

(see also Austin, Jeluf, akl)

Community

International committee

Multilingualism, translation and interpretation

Organizing translation of the website

Finding host families from guests from abroad

Identifying excellent speakers from outside the English-speaking world; help w/ the Global Voices track

Interested members

• +sj +
• Sasha aka ASW on Freenode.
• ...

Project committee

Wikimedia now has 6-8 major projects; there may be another (Wikiversity) by the time Wikimania comes around. Each of them should be represented, discussed; its content showcased and compared to less-free sources. This goes beyond thinking about program items, to considering whom to invite to /attend/ without speaking, and what to write about on blogs and wikis and in collaborations in advance of the event. Also what kinds of art / displays / statistics we can gather to describe and personalize the projects to attendees who have yet to experience them.

Interested members

• Sasha aka ASW on Freenode.
• Mysekurity
• ...

Program

Speaker committee

Preparing the call for papers; processing & reviewing abstrats & suggestions

Inviting and organizing speaker, panels, moderators, and other sessions.

Interested members

• Sasha aka ASW on Freenode.
• Jeremy
• ...

Social committee

Planning social and other events.

Party decorations (coordination with local event organizers for the parties)

Interested members

• Mysekurity
• ...

Hacking Days committee

Developing an amazing mini-conf for (media)wiki hackers.

Working w/ interested folks at the Media Lab & MIT

Interested members

• ...

Budget and sponsorship

Handling costs, expenses, sponsorships, reimbursements, purchase orders.

Dealing with the people in charge of finances and checkbooks.

Interested (Budget) Sasha aka ASW on Freenode. ...

Interested (Sponsorship) Sasha aka ASW on Freenode. ...

Breakdown

Here is a very preliminary look at what a budget breakdown might look like, for a 600-person conf w/350 boarders.

 Costs: $60-$140k                         Sponsorship: $20-$45k (and growing)
      Rooms:   $2k-$6k                           Berkman       $10k+
      Social:  $3k-$8k                           Socialtext     $5k+
                                                 Media Lab      
 Sponsorship: $33k-$65k                          OSI
         Lodging    $6k-$12k                     RCLAS
          Travel    $27k-$53k                    wikiHow
             (int'l)  $20k-$40k           
             (visas)   $3k                 Revenues: $52k-$80k ($50-$200/person)
        (presenters)   $5k-$10k                Conference fees    $50k-$70k
                                               Hacking days fees   $2k-$3k
 Speakers:    $17k-$25k                        Booths & Tables     $0k-$5k
       (full ride)  $15k-$20k                  Media & Gear sales  $500-$2k
    (partial ride) see Travel Sponsorship  
  satellite events  $2k-$5k
Hacking Days:  $0k-$4k  
 
Accessibility: $0k-$10k
    hearing loops   $0k-$1k 
 language pairing,  $0k-$3k
    sign interpreters
 newsroom simulint  $0k-$6k
 
 More...       $5k-$25k 
 
 NB: post-subsidy housing & breakf/lunch are excluded from both sides above;
     each guest paying $15-$50/day for lodging & board.

General help

Design & publicity committee

Handling design of the website, posters, and other collateral

Design of large items : banners, tables, paperboard posters & signs

Interested members

• Brettstil
• Mysekurity
• ...

Transportation

Transportation; picking people and things up; last-minute help

Interested members

• Lisa Williams

  I'd like to help with transportation (I have a station wagon and would be happy to make a number of trips to the airport, or to pick up large bulky things). I also have a guest room that I would be delighted to fill with a Wikipedian. I probably wouldn't be good at organizing or scheduling things, but I'm fantastic at saying yes to random requests at the last minute :).

• No car yet, but I know the subways like the back of my hand. Hey...that's new! -Mysekurity
• ...

Information team

Reference desk (off- and on-site); wiki gardening; phone and email responses/support

Interesetd members

• Jessamyn
• Mysekurity

& ...