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<center><small>[[m:Wikimania 2006/Boston/Local support|Support]] | [[/Notes|Notes]]</small></center>


Wikimania is coming to Boston! Help make this the most joyful and international event the city sees all year. Sign up for one of the organizing committees below, or just [[m:Wikimania 2006/Boston/Local support|offer your couch]] to the poor wretches who are going to wash up on our shores in early August. [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
<center>
[[User:Sj/WMB/Notes|Notes]] | [[User:Sj/WMB/Bid|Updated bid]]
</center>


== Planning ==
From the Colbert Report: "Ever walk into a room and everyone stops talking? That's how it feels to be America."
=== Advisory committee ===
: Suggesting ways to make the conference great.
:: [being available to discuss contacts, dilemmas, and direction]
: Connections with potential speakers and local organizations
: Advice on handling issues specific to large conferences, international affairs, or multilingualism.


'''Interested members'''
Crazy conference techniques : [http://www.laconiv.org/2006/bids/bids.htm bids]
* [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* [[User:Mysekurity|Mysekurity]]
* ...


===Use of local support===
=== Organization committee ===
: Coordinating volunteers
* Media
: Setting calendars, milestones
*: dividing up work with local papers/magazines/broadsheets
: Organizing paperwork, contacts, wiki-information
*: processing inbound media requests, preparing outgoing kits and updates
* Rooms and accomodations
*: preparing and cleaning rooms
*: providing keys, information, etc to the info desk
* Information
*: ref librarians at the welcome desk ;)
*: info about attendees and presenters, for setting up small group chats, meals, etc. Suggesting stats and info to extract from the database
*: Large poster design, printing, placement
* Sponsors, Presentation
*: Working with local sponsors on related events in the weeks leading up to the conf
*: Booth/table design and setup
*: Spotlight filters, banners, flyers
* Recording and broadcasting
*: audio, video, live transcripts; available within minutes of each event


'''Interested members'''
* [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* ...


== Venue ==
==== Volunteers ====
''Orgs that asked to provide volunteers''
=== Rooms ===
Special Libraries Association Boston Chapter : 10 volunteers?
* For '''parallel sessions''': Austin hall (A/V/Videoconf; room for 800 in 4 rooms)
MIT Media Lab, var. depts : 2-3 volunteers for tech/display help
* For '''large plenaries''': Sanders Theater (room for 700/1000 with orch/balcony), $965/day
''People offering specific help''
Media gurus (Doyle, Pound) : 2 podcast/vlog advisors, hardware encoders, &c
''see also: [[m:Wikimania 2006/Boston/Local support|local support list]]''


=== Housing ===
=== Technical committee ===
: Organizing whatever hardware (Servers, extra access points, on-site wiki/db) we have set up
* HLS dorms for 690 people. Good availability in the summer; they "would really like to have us there" (as opposed to in other dorms nearby). Only question: which building to put us in? Dorm oversight is changing hands this fall... contact: Anne Marie Cal'reso.
: Developing better registration/conference-organizing software (already started by Austin, et al)
* Many locals will be here; there will also be couch space available (count: 3 couches and 6+ [http://www.couchsurfing.com couchsurfers])


'''Interested members'''
== Schedule ==
* [[User:ike|Ivan]]
=== Tech events ===
* ...
'''Hacking Days''' events
(see also Austin, Jeluf, akl)
* Local-org interest : Brett S.
* Sponsorship : Media lab?
* Room interest : CS lounge + conf room.


=== Community & social events ===


=== Conference events ===
== Community ==
=== International committee ===
'''Speaker''' invitations
: Multilingualism, translation and interpretation
:: Organizing translation of the website
: Finding host families from guests from abroad
: Identifying excellent speakers from outside the English-speaking world; help w/ the Global Voices track


'''Interested members'''
'''Panel''' planning
* [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* ...


=== Satellite events ===
=== Project committee ===
Wikimedia now has 6-8 major projects; there may be another (Wikiversity) by the time Wikimania comes around. Each of them should be represented, discussed; its content showcased and compared to less-free sources. This goes beyond thinking about program items, to considering whom to invite to /attend/ without speaking, and what to write about on blogs and wikis and in collaborations in advance of the event. Also what kinds of art / displays / statistics we can gather to describe and personalize the projects to attendees who have yet to experience them.
* Party for 800 people : where?
* Smaller party for speakers
*: Where - M. of Science (100-person room), third-party sponsor? Fogg museum or Busch Hall?
* Outings into the city
*: Historic tours - by foot; on bike
*: Library and museum tours -
*: Emerald necklace tour
*: Walden pond/beach trips


'''Interested members'''
== Setup ==
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
=== Technical setup ===
* [[User:Mysekurity|Mysekurity]]
'''Ambient network'''
* ...
: provided @ HLS, media-lab; check Mus of Sci, &c


'''Supplementary LAN'''
: Extra access points & routers


== Program ==
'''Conference software'''
=== Speaker committee ===
: Austin, Joerg (writing own system)
: Preparing the call for papers; processing & reviewing abstrats & suggestions
: Inviting and organizing speaker, panels, moderators, and other sessions.


'''Interested members'''
=== Tables, booths, chairs ===
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* [[User:Tobacman | Jeremy]]
* ...


== Finances ==
=== Social committee ===
: Planning social and other events.
=== Sponsorships ===
: Party decorations (coordination with local event organizers for the parties)
'''Sponsor contact'''
: to ping: IBM Watson (next week), Novell (ditto)
: to clarify: MIT Media Lab (details; hacking days), Berkman (difference in room rates)


'''Interested members'''
=== Budgeting ===
* [[User:Mysekurity|Mysekurity]]
'''Purchases and Receipts'''
* ...
: help from Berkman for uni expenses.


=== Hacking Days committee ===
'''Insurance'''
: Developing an amazing mini-conf for (media)wiki hackers.
: Largely provided via Harvard and MIT.
: Working w/ interested folks at the Media Lab & MIT


'''Interested members'''
* ...




== Budget and sponsorship ==
<br clear=all>
:Handling costs, expenses, sponsorships, reimbursements, purchase orders.
{| width="100%" cellpadding=4 cellspacing=4
:Dealing with the people in charge of finances and checkbooks.

{| width=100%
|-
|-
|width="50%" valign="top"|
|width=50% valign=top|
==== Interested (Budget) ====
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* ...
|width=50% valign=top|
==== Interested (Sponsorship) ====
* [[User:AlexanderWait | Sasha]] aka ''ASW'' on Freenode.
* ...
|}


== Media ==
==== Breakdown ====
Here is a very preliminary look at what a budget breakdown might look like, for a 600-person conf w/350 boarders.
* Amanda
* Brandon S
=== Mainstream Media ===
==== Local ====
: PRX, Open Source...
: Globe, Herald
==== Global ====
: NYT; Fr/De/Ja press;
: Metro(!)


'''[[/Costs|Costs]]''': $60-$140k '''[[/Sponsorship|Sponsorship]]''': $20-$45k (and growing)
=== New Media (Bloggers, et al) ===
Rooms: $2k-$6k Berkman $10k+
==== Local ====
Social: $3k-$8k Socialtext $5k+
: Boston blog & tech groups
Media Lab
==== Global ====
Sponsorship: $33k-$65k OSI
: Global voices (multiling)
Lodging $6k-$12k RCLAS
Travel $27k-$53k wikiHow
(int'l) $20k-$40k
(visas) $3k '''[[/Revenues|Revenues]]''': $52k-$80k ($50-$200/person)
(presenters) $5k-$10k Conference fees $50k-$70k
Hacking days fees $2k-$3k
Speakers: $17k-$25k Booths & Tables $0k-$5k
(full ride) $15k-$20k Media & Gear sales $500-$2k
(partial ride) ''see Travel Sponsorship''
satellite events $2k-$5k
Hacking Days: $0k-$4k
Accessibility: $0k-$10k
hearing loops $0k-$1k
language pairing, $0k-$3k
sign interpreters
newsroom simulint $0k-$6k
'''More...''' $5k-$25k
''NB'': post-subsidy housing & breakf/lunch are excluded from both sides above;
each guest paying $15-$50/day for lodging & board.


=== Official sources ===
== General help ==
==== Internal Wikimania blog ====
=== Design & publicity committee ===
: Handling design of the website, posters, and other collateral
: setup, hosting; editorial team
: Design of large items : banners, tables, paperboard posters & signs
==== Dedicated Wikinews newsroom ====
: prep by Boston Wikinewsies. long/short story planning
==== Transcripts / sudiocasts / videocasts ====
: English transcripts
: Other-lang real-time summaries, enhanced by translation (es/fr/de/ja)


'''Interested members '''
== Collaborations ==
* [[User:Brettstil|Brettstil]]
* FSF (ping)
* [[User:Mysekurity|Mysekurity]]
* Media Lab (yes)
* ...
* Harvard Libraries (yes); Boston Library (ping)
* PBHA


== Multilingualism & Translation ==
* Harvard: Woodbridge Society | Int'l offices @ Harvard. Boston Language Institute?
* MIT : talk to Ilya... [[User:Ilya]]
* Boston groups : Hippo Family
* Michael Feldman.
* William Shatner panel.


=== Transportation ===
Transportation; picking people and things up; last-minute help


'''Interested members'''

* [http://www.cadence90.com/wp/ Lisa Williams]
== Print materials ==
*: I'd like to help with transportation (I have a station wagon and would be happy to make a number of trips to the airport, or to pick up large bulky things). I also have a guest room that I would be delighted to fill with a Wikipedian. I probably wouldn't be good at organizing or scheduling things, but I'm fantastic at saying yes to random requests at the last minute :).
=== Banners & flags ===
* No car ''yet'', but I know the subways like the back of my hand. Hey...that's new! -[[User:Mysekurity|Mysekurity]]
=== Signs & posters ===
* HLS printing shop
=== Pamphlets, books ===
=== Stickers, schwag ===
* Brett S - laptop stickers et al. Flash demo of campus.

== Team management ==
=== News, archives & ref desk ===
: Jessamyn (& posse)
=== University coordination ===
: [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
=== Student group coord. ===
: [[User:Sj|+sj ]][[User Talk:Sj|<font color="#ff6996">+</font>]]
=== Other volunteer coord. ===

== Legal ==
=== Release forms ===
: For republishing/broadcasting. checks for photo-shyness
=== Contracts ===
: Many handled by Berkman; contracts with other venues.
: pro-bono legal help...


|width="50%" valign="top"|
== University and school networks ==
=== Harvard ===
==== College ====
* Computer Society
* JP's ug law class
* Woodbridge
* ''(various)''
==== Law School ====
* Mary Br. (mbridges)
* JOLT group
* ''(various)''
==== Med School ====
* Carl Blesius (not yet)
==== Ed. School ====
==== Business School ====
==== Kennedy School of Government ====
* Federico B - fbaradello@gmail (not yet)
* Hsing_Wei@ksg06 (not yet)
==== Extension School ====
==== Graduate School of Design ====
==== GSAS ====

=== MIT ===
* iCampus...

==== Media Lab ====
*: [http://ep.media.mit.edu/ Electronic Publishing] ([http://web.media.mit.edu/~walter/ Walter Bender])
*: [http://learning.media.mit.edu/ Future of Education] ([http://web.media.mit.edu/~papert/ Seymour Papert])
*: One-laptop-per-child ([http://laptop.media.mit.edu/faq.html HDLI])

==== Sloan Business School ====
==== Other ====
* The education arcade
* [http://www.csail.mit.edu/ CSAIL]

=== Other universities ===
==== BC ====
==== BU ====
* ...
* ...
==== Brandeis ====
* Dave
* Eve (x2)
* (BS)
==== Wellesley ====
* Matt G
==== Northeastern ====
==== Simmons ====
* Brandon


==== Suffolk ====
=== Information team ===
Reference desk (off- and on-site); wiki gardening; phone and email responses/support
==== Tufts ====
* Brandon
* Erik T


'''Interesetd members'''
==== Wentworth ====
* Jessamyn
==== Emmanuel ====
* [[User:Mysekurity|Mysekurity]]
==== Wheelock ====
& ...
==== Emerson ====
==== Lesley ====
* 6am with BS

== Other networks ==
=== Education ===
* Boston high school consortia
*: [[User:Mysekurity]]
* The Boston Foundation (helpful)
*: Cambridge school volunteers
*: Boston Partners for Education
* $100 laptop initiative
* Phillips Brooks' House (interest)
* RI Primary
*: Paul Cuffee
*: Dede @ Ed School
=== Law ===
* Sister groups at Stanford & Oxford
=== Technology ===
* Ximian/Novell
* SIGS : Techdinner / Gen dinners / Techbabes / Nonprofit Tech
|}

Latest revision as of 10:36, 27 October 2005

Support | Notes

Wikimania is coming to Boston! Help make this the most joyful and international event the city sees all year. Sign up for one of the organizing committees below, or just offer your couch to the poor wretches who are going to wash up on our shores in early August. +sj +

Planning

[edit]

Advisory committee

[edit]
Suggesting ways to make the conference great.
[being available to discuss contacts, dilemmas, and direction]
Connections with potential speakers and local organizations
Advice on handling issues specific to large conferences, international affairs, or multilingualism.

Interested members

Organization committee

[edit]
Coordinating volunteers
Setting calendars, milestones
Organizing paperwork, contacts, wiki-information

Interested members

Volunteers

[edit]
  Orgs that asked to provide volunteers
Special Libraries Association Boston Chapter : 10 volunteers?
MIT Media Lab, var. depts : 2-3 volunteers for tech/display help
 
  People offering specific help
Media gurus (Doyle, Pound) : 2 podcast/vlog advisors, hardware encoders, &c
  
  see also: local support list

Technical committee

[edit]
Organizing whatever hardware (Servers, extra access points, on-site wiki/db) we have set up
Developing better registration/conference-organizing software (already started by Austin, et al)

Interested members

(see also Austin, Jeluf, akl)


Community

[edit]

International committee

[edit]
Multilingualism, translation and interpretation
Organizing translation of the website
Finding host families from guests from abroad
Identifying excellent speakers from outside the English-speaking world; help w/ the Global Voices track

Interested members

Project committee

[edit]

Wikimedia now has 6-8 major projects; there may be another (Wikiversity) by the time Wikimania comes around. Each of them should be represented, discussed; its content showcased and compared to less-free sources. This goes beyond thinking about program items, to considering whom to invite to /attend/ without speaking, and what to write about on blogs and wikis and in collaborations in advance of the event. Also what kinds of art / displays / statistics we can gather to describe and personalize the projects to attendees who have yet to experience them.

Interested members


Program

[edit]

Speaker committee

[edit]
Preparing the call for papers; processing & reviewing abstrats & suggestions
Inviting and organizing speaker, panels, moderators, and other sessions.

Interested members

Social committee

[edit]
Planning social and other events.
Party decorations (coordination with local event organizers for the parties)

Interested members

Hacking Days committee

[edit]
Developing an amazing mini-conf for (media)wiki hackers.
Working w/ interested folks at the Media Lab & MIT

Interested members

  • ...


Budget and sponsorship

[edit]
Handling costs, expenses, sponsorships, reimbursements, purchase orders.
Dealing with the people in charge of finances and checkbooks.

Interested (Budget)

[edit]
  • Sasha aka ASW on Freenode.
  • ...

Interested (Sponsorship)

[edit]
  • Sasha aka ASW on Freenode.
  • ...

Breakdown

[edit]

Here is a very preliminary look at what a budget breakdown might look like, for a 600-person conf w/350 boarders. 

 Costs: $60-$140k                         Sponsorship: $20-$45k (and growing)
      Rooms:   $2k-$6k                           Berkman       $10k+
      Social:  $3k-$8k                           Socialtext     $5k+
                                                 Media Lab      
 Sponsorship: $33k-$65k                          OSI
         Lodging    $6k-$12k                     RCLAS
          Travel    $27k-$53k                    wikiHow
             (int'l)  $20k-$40k           
             (visas)   $3k                 Revenues: $52k-$80k ($50-$200/person)
        (presenters)   $5k-$10k                Conference fees    $50k-$70k
                                               Hacking days fees   $2k-$3k
 Speakers:    $17k-$25k                        Booths & Tables     $0k-$5k
       (full ride)  $15k-$20k                  Media & Gear sales  $500-$2k
    (partial ride) see Travel Sponsorship  
  satellite events  $2k-$5k
Hacking Days:  $0k-$4k  
 
Accessibility: $0k-$10k
    hearing loops   $0k-$1k 
 language pairing,  $0k-$3k
    sign interpreters
 newsroom simulint  $0k-$6k
 
 More...       $5k-$25k 
 
 NB: post-subsidy housing & breakf/lunch are excluded from both sides above;
     each guest paying $15-$50/day for lodging & board.

General help

[edit]

Design & publicity committee

[edit]
Handling design of the website, posters, and other collateral
Design of large items : banners, tables, paperboard posters & signs

Interested members


Transportation

[edit]

Transportation; picking people and things up; last-minute help

Interested members

  • Lisa Williams
    I'd like to help with transportation (I have a station wagon and would be happy to make a number of trips to the airport, or to pick up large bulky things). I also have a guest room that I would be delighted to fill with a Wikipedian. I probably wouldn't be good at organizing or scheduling things, but I'm fantastic at saying yes to random requests at the last minute :).
  • No car yet, but I know the subways like the back of my hand. Hey...that's new! -Mysekurity
  • ...

Information team

[edit]

Reference desk (off- and on-site); wiki gardening; phone and email responses/support

Interesetd members

& ...

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