User:Sj/WMB/arch

Organization committee

Coordinating volunteers

Setting calendars, milestones

Organizing paperwork, contacts, wiki-information

Interested members

• +sj +
• ...

Volunteers

  Orgs that asked to provide volunteers
Special Libraries Association Boston Chapter : 10 volunteers?
MIT Media Lab, var. depts : 2-3 volunteers for tech/display help

  People offering specific help
Media gurus (Doyle, Pound) : 2 podcast/vlog advisors, hardware encoders, &c

  see also: local support list

International committee

Multilingualism, translation and interpretation

Organizing translation of the website

Finding host families from guests from abroad

Identifying excellent speakers from outside the English-speaking world; help w/ the Global Voices track

Interested members

• +sj +
• ...

Program committee

Preparing the call for papers; processing & reviewing abstrats & suggestions

Inviting and organizing speaker, panels, moderators, and other sessions.

Planning social and other events.

Interested members

• ...

Technical committee

Organizing whatever hardware (Servers, extra access points, on-site wiki/db) we have set up

Developing better registration/conference-organizing software (already started by Austin, et al)

Interested parties

• Ivan
• ...

Budget and sponsorship

Handling costs, expenses, sponsorships, reimbursements, purchase orders.

Dealing with the people in charge of finances and checkbooks.

Interested (Budget) ...

Interested (Sponsorship) ...

Breakdown

Here is a very preliminary look at what a budget breakdown might look like, for a 600-person conf w/350 boarders.

 Costs: $60-$140k              Sponsorship: $20-$45k (and growing)
      Rooms:   $2k-$6k                           Berkman       $10k+
      Social:  $3k-$8k                           Socialtext     $5k+
                                                 Media Lab      
 Sponsorship: $33k-$65k                          OSI
         Lodging    $6k-$12k                     RCLAS
          Travel    $27k-$53k                    wikiHow
             (int'l)  $20k-$40k           
             (visas)   $3k                 Revenues: $52k-$80k ($50-$200/person)
        (presenters)   $5k-$10k                Conference fees    $50k-$70k
                                               Hacking days fees   $2k-$3k
 Speakers:    $17k-$25k                        Booths & Tables     $0k-$5k
       (full ride)  $15k-$20k                  Media & Gear sales  $500-$2k
    (partial ride) see Travel Sponsorship  
  satellite events  $2k-$5k
Hacking Days:  $0k-$4k  

Accessibility: $0k-$10k
    hearing loops   $0k-$1k 
 language pairing,  $0k-$3k
    sign interpreters
 newsroom simulint  $0k-$6k

 More...       $5k-$25k 

 NB: post-subsidy housing & breakf/lunch are excluded from both sides above;
     each guest paying $15-$50/day for lodging & board.

Design committee

Handling design of the website, posters, and other collateral

Design of large items : banners, tables, paperboard posters & signs

Party decorations (coordination with local event organizers for the parties)

Interested parties

• Brettstil
• ...

---

Notes

Notes | Updated bid

From the Colbert Report: "Ever walk into a room and everyone stops talking? That's how it feels to be America."

Crazy conference techniques : bids

Use of local support

• Media

  dividing up work with local papers/magazines/broadsheets

  processing inbound media requests, preparing outgoing kits and updates

• Rooms and accomodations

  preparing and cleaning rooms

  providing keys, information, etc to the info desk

• Information

  ref librarians at the welcome desk ;)

  info about attendees and presenters, for setting up small group chats, meals, etc. Suggesting stats and info to extract from the database

  Large poster design, printing, placement

• Sponsors, Presentation

  Working with local sponsors on related events in the weeks leading up to the conf

  Booth/table design and setup

  Spotlight filters, banners, flyers

• Recording and broadcasting

  audio, video, live transcripts; available within minutes of each event

Venue

Rooms

• For parallel sessions: Austin hall (A/V/Videoconf; room for 800 in 4 rooms)
• For large plenaries: Sanders Theater (room for 700/1000 with orch/balcony), $965/ 5-hr day

  Also Sci Center B (room for 500; $220/ 5-hr day)

Housing

Dorms

HLS dorms for 390-690 people. Good availability in the summer. Question: which building to put us in? Dorm oversight is changing hands this fall... contact: Anne Marie Cal'reso.

Couches Many locals will be here; there will also be couch space available (count: 5 couches and 7+ couchsurfers)

Schedule

Tech events

Hacking Days events

• Local-org interest : Brett S.
• Sponsorship : Media lab?
• Room interest : CS lounge + conf room.

Conference events

Speaker invitations

Panel planning

Satellite events

• Party for 800 people : where?
• Smaller party for speakers

  Where - M. of Science (100-person room), third-party sponsor? Fogg museum or Busch Hall?

• Outings into the city

  Historic tours - by foot; on bike

  Library and museum tours -

  Emerald necklace tour

  Walden pond/beach trips

Setup

Technical setup

Ambient network

provided @ HLS, media-lab; check Mus of Sci, &c

Supplementary LAN

Extra access points & routers

Conference software

Austin, Joerg (writing own system)

Finances

Sponsorships

Sponsor contact

to ping: IBM Watson (next week), Novell (ditto)

to clarify: MIT Media Lab (details; hacking days), Berkman (difference in room rates)

Budgeting

Purchases and Receipts

help from Berkman for uni expenses.

Insurance

Largely provided via Harvard and MIT.

Media Amanda Brandon S Mainstream Media Local PRX, Open Source... Globe, Herald Global NYT; Fr/De/Ja press; Metro(!) New Media (Bloggers, et al) Local Boston blog & tech groups Global Global voices (multiling) Official sources Internal Wikimania blog setup, hosting; editorial team Dedicated Wikinews newsroom prep by Boston Wikinewsies. long/short story planning Transcripts / sudiocasts / videocasts English transcripts Other-lang real-time summaries, enhanced by translation (es/fr/de/ja) Collaborations FSF (ping) Media Lab (yes) Harvard Libraries (yes); Boston Library (ping) PBHA Multilingualism & Translation Harvard: Woodbridge Society | Int'l offices @ Harvard. Boston Language Institute? MIT : talk to Ilya... User:Ilya Boston groups : Hippo Family Michael Feldman. William Shatner panel. Print materials Banners & flags Signs & posters HLS printing shop Pamphlets, books Stickers, schwag Brett S - laptop stickers et al. Flash demo of campus. Team management News, archives & ref desk Jessamyn (& posse) University coordination +sj + Student group coord. +sj + Other volunteer coord. Legal Release forms For republishing/broadcasting. checks for photo-shyness Contracts Many handled by Berkman; contracts with other venues. pro-bono legal help...

University and school networks Harvard College Computer Society JP's ug law class Woodbridge (various) Law School Mary Br. (mbridges) JOLT group (various) Med School Carl Blesius (not yet) Ed. School Business School Kennedy School of Government Federico B - fbaradello@gmail (not yet) Hsing_Wei@ksg06 (not yet) Extension School Graduate School of Design GSAS MIT iCampus... Media Lab Electronic Publishing (Walter Bender) Future of Education (Seymour Papert) One-laptop-per-child (HDLI) Sloan Business School Other The education arcade CSAIL Other universities BC BU ... Brandeis Dave Eve (x2) (BS) Wellesley Matt G Northeastern Simmons Brandon Suffolk Tufts Brandon Erik T Wentworth Emmanuel Wheelock Emerson Lesley 6am with BS Other networks Education Boston high school consortia User:Mysekurity The Boston Foundation (helpful) Cambridge school volunteers Boston Partners for Education $100 laptop initiative Phillips Brooks' House (interest) RI Primary Paul Cuffee Dede @ Ed School Law Sister groups at Stanford & Oxford Technology Ximian/Novell SIGS : Techdinner / Gen dinners / Techbabes / Nonprofit Tech